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Right-of-occupancy applicants

1. Controller

Varsinais-Suomen Asumisoikeus Oy (business ID 0831852-3)
Rauhankatu 4
20100 Turku
tel. +358 2 2747 000

2. Representative of the controller

Housing Manager
Rauhankatu 4
20100 Turku
p. 02 2747 000
tiina.arnivaara@vaso.fi

3. Data protection officer

Not named

4. Name of the file

Register of right-of-occupancy applicants

5. Purpose and legal basis for processing personal data

Processing of information applications for right-of-occupancy homes and selecting residents.

The processing of personal data is based on the Act on Right-of-Occupancy Housing (393/2021) or the legitimate interests of Varsinais-Suomen Asumisoikeus Oy (Vaso) or the applicant.

6. Categories of personal data

Applicants for right-of-occupancy homes

7. Data in the register

Apartment applicant’s

  • Last name
  • First names
  • Personal ID code
  • Address
  • Mobile phone number
  • Email address

Co-applicant’s

  • Last name
  • First names
  • Personal ID code
  • Address
  • Mobile phone number
  • Email address

  • Right-of-occupancy queue number
  • Location of the home applied for
  • Size of the home applied for (min and max) and apartment types
  • Maximum residence charge (euros)
  • Other people also moving in (aged 18–54) when the apartment is offered
    • Last name
    • First names
    • Date of birth
  • Account of the assets of all the people moving in to the right-of-occupancy home when the apartment is offered

8. Regular data sources

Declarations by applicants for right-of-occupancy homes. Vaso may also supplement the information during discussions with an applicant. When an offer is sent to an applicant, further information is requested on the people also moving in to the home and their assets.

9. Provision of personal data

Personal data is provided voluntarily

10. Automated decision-making

The personal data is not used for automated decision-making or profiling

11. Recipients of personal data

The Housing Finance and Development Centre of Finland (ARA) and municipalities act as supervisory authorities entitled to receive the information they need for supervision.

12. Transfer of data to third countries

Not transferred.

13. Data retention period

Applications are retained for six (6) years from the date when the customer last submitted an application unless the customer makes a right-of-occupancy agreement.

14. Rights of data subjects

Varsinais-Suomen Asumisoikeus Oy’s priority is to ensure its ability to maintain and verify the reliability and credibility of its systems and personal data files. All processing of personal data complies with data protection legislation. The key items of legislation governing personal data files and the processing of personal data are the Data Protection Act (1050/2018) and the EU General Data Protection Regulation (GDPR, 679/2016).

Data subjects are entitled to:

  • learn about the processing of their personal data
  • access data
  • rectify data
  • erase data and be forgotten
  • restrict data processing
  • transfer data from one system to another
  • object to the processing of data and not to be subject to automated decision-making

Rekisteröity ei voi käyttää kaikkia edellä mainittuja oikeuksia kaikissa tilanteissa, sillä oikeuksien käyttämiseen vaikuttaa esimerkiksi se, millä perusteella henkilötietoja käsitellään.

15. Right to file a complaint with the supervisory authority

If you feel that data protection legislation has been violated during data processing, you can refer the matter to the Data Protection Ombudsman. Contact the Data Protection Ombudsman for further information and guidance.

The contact details of the Office of the Data Protection Ombudsman are available here: Contact details of the Office of the Data Protection Ombudsman – Office of the Data Protection Ombudsman.